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Completing the Form

This guide walks you through all the fields and options when completing an IPRA request form.

Select Submission Type​

Users may file a request either as an Individual or Company.

Individual​

  • Select Individual using the radio button.
  • Your personal details (name, email, etc.) will populate automatically and may be edited if necessary.

Individual IPRA Request selection

Company​

  • Select Company to file the request on behalf of a business entity.
  • Enter all required company information manually.

Company IPRA Request selection

Enter Request Details​

Provide a detailed description of the records being requested and select the preferred document format:

  • Digital Format – Choose this option to receive records electronically.
  • Printed Format – Choose this option if you require physical copies.

If Printed is selected, choose one of the following delivery options:

  • Pickup – Retrieve the printed documents in person.
  • Mail – Receive the printed copies by mail.

Digital format selection

Printed format and delivery options

Form Validation Requirements​

Before submitting, ensure all fields meet these requirements:

Required Fields (marked with *)​

  • Submission Type - Must select Individual or Company
  • Request Description - Must provide detailed description of records requested
  • Document Format - Must select Digital or Printed
  • Contact Information - Name, email, phone, address (all required)
  • Delivery Method - Required if Printed format selected

Field Format Requirements​

FieldRequirements
EmailValid email format (name@example.com)
PhoneStandard format (XXX-XXX-XXXX or (XXX) XXX-XXXX)
AddressComplete address including city, state, ZIP code
Request DescriptionBe as specific as possible - include dates, document types, subject matter

Request Description Best Practices​

Good Request:

  • "All rate case filings and orders for docket numbers 23-00123, 23-00124, and 23-00125 from January 1, 2023 to December 31, 2023"
  • "Correspondence between NMPRC staff and [Company Name] regarding [specific topic] from [date range]"

Poor Request:

  • "All documents" (too broad)
  • "Everything about utilities" (not specific)
  • "Rate cases" (missing dates and specifics)
Writing an Effective Request
  • Be specific about document types (filings, orders, correspondence, etc.)
  • Include date ranges when possible
  • Reference specific docket numbers if applicable
  • Specify subject matter or topics
  • Avoid overly broad requests that may be marked "Broad and Burdensome"

Common Mistakes to Avoid​

Avoid These Common Errors

Vague or Overly Broad Requests

  • Don't request "all documents" - be specific
  • Don't omit date ranges - include timeframes
  • Don't make requests that are too broad - they may be rejected as "Broad and Burdensome"

Missing Contact Information

  • Don't use an email you don't check regularly - you'll miss clarification requests
  • Don't provide incorrect phone numbers
  • Don't forget to include complete mailing address if requesting printed documents

Wrong Format Selection

  • Don't select Printed if you want digital copies (digital is faster and free)
  • Don't forget to select delivery method if choosing Printed format
  • Don't select Mail without providing correct mailing address

Incomplete Request Description

  • Don't write "I need some documents" - describe exactly what you need
  • Don't forget to include relevant dates, docket numbers, or subject matter
  • Don't make multiple separate requests for related documents - combine into one request

Not Responding to Clarification Requests

  • Don't ignore emails asking for clarification
  • Don't delay responding - it slows down processing
  • Don't forget to check your spam folder for PRC emails

Next Steps​

After completing the form: